Payroll & HR Administration Manager

United. Inspired. Performance unites us, innovation inspires us, and commitment drives us to keep moving forward.

All new thinkers are welcome. We are looking for candidates who want to develop, grow, and dare to think new. Innovation is an important part of our DNA. If you appreciate an environment where you get to think new and constantly evolve, you will thrive here.

About us. Epiroc is a global productivity partner for mining & construction customers and accelerates the transformation toward a sustainable society. With ground-breaking technology, we develop and provide innovative and safe equipment, such as drill rigs, rock excavation and construction equipment and tools for surface and underground applications. We also offer world-class service and other aftermarket support as well as solutions for automation, digitalization and electrification. Our global headquarters is based in Stockholm, Sweden and we have around 18,000 passionate employees supporting and collaborating with customers in over 150 countries around the world. Learn more at epirocgroup.com.

We succeed in our core business because we are passionate innovators with courage to change. With collaboration and mutual confidence, teams and individuals trust and support each other’s abilities to offer solutions. Together, we lead the way to make mining and construction more sustainable.

Epiroc offers rewarding experiences and professional growth opportunities. Recognition for your hard work includes:

• Benefits eligibility begins the 1st of the month after start date
• Health care eligibility - including medical, dental, vision, prescription and telemedicine
• Wellness program
• Employee discounts
• Short and long-term disability insurance
• Life and AD&D insurance
• Flexible Spending Accounts (FSAs) and Health Savings Account (HSA)
• Employee Assistance Program
• 401(k) plan
• Direct deposit
• Tuition reimbursement program
• Paid Vacation
• Paid Sick Time

Join Our Team as a Payroll and HR Administration Manager at Epiroc!

Epiroc’s HR function is on an ambitious transformation journey toward excellence and agility. This role is part of our Regional Centre of Excellence (RCoE) for the US and Canada, an HR shared service center supporting more than 2,800 colleagues and growing.

This role is not a maintenance position. It is a build, stabilize, and continuously improve role with meaningful impact on payroll accuracy, compliance, and employee experience.

Purpose of the Role

The Payroll & HR Administration Manager is responsible for leading the daily operations of Payroll and HR Administration for the US and Canada, including people leadership, service delivery, compliance, and systems ownership. This role owns payroll and time & attendance operations in partnership with our payroll vendor (Dayforce) and serves as the regional owner of SuccessFactors, working closely with the Global HR Systems team in Sweden.

Principal Responsibilities:

• Lead, develop, and performance manage the Payroll & HR Administration team in US and Canada
• Develops and maintains strong relationships with business HR representatives and other stakeholders and ensures that high quality services are delivered
• Ensure accurate, timely, and compliant payroll processing for US and Canada
• Serve as the primary contact for payroll vendors, including Dayforce, overseeing day-to-day payroll and time and attendance administration and ensuring vendor services meet agreed service levels.
• Own regional SuccessFactors administration, data quality, reporting, and integrations
• Authorize, review, and process payroll and HR administration transactions, including adjustments and corrections for non-routine wage/salary and funding situations.
• Drive continuous improvement and quality assurance by conducting payroll/HR admin reviews, tracking KPIs, identifying training needs, and addressing error-prone processes.
• Develop and implement payroll and HR administration policies and procedures, coordinate system updates, and deliver training to payroll specialists on processes and applicable state/federal requirements.
• Partner with HR, Finance, IT, vendors, and federal/state agencies to resolve escalations and non-routine issues, respond to inquiries and complaints, and support audits, compliance, and special cases.
• Support company initiatives including M&A and system integrations.

Reporting Line

This position reports to the Director, Regional Center of Excellence, US/Canada.

Knowledge & Experience

• 7+ years of payroll experience, including 2+ years of people leadership managing a payroll team, within a medium-to-large, complex organization
• CPP or CPM designation in the US and/or PCP/CPM in Canada preferred
• Deep knowledge of US payroll regulations; Canadian payroll knowledge strongly preferred
• Experience with complex payroll topics including garnishments, expatriates, and equity
• Strong systems background with Dayforce and SuccessFactors experience highly desirable
• Demonstrated experience leading teams and presenting to senior stakeholders

Personal Attributes

• Proven people leader with strong communication and stakeholder management skills
• Highly organized and analytical with ability to manage multiple priorities
• Continuous improvement mindset with a positive, pragmatic approach

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Employees are held accountable for all duties of the job.

Any background check conducted will be evaluated through an individualized assessment, taking into account the job’s specific requirements and the candidate’s circumstances.

Join us, and be part of a diverse, innovative and highly collaborative team. An inclusive workplace that allows people to thrive. Inclusion is foundational for our Epiroc culture. We want all our people to have a strong sense of belonging. As we work in diverse teams across geographies, cultures, and professional areas, inclusive behavior is something we expect from ourselves and each other. We are continually looking for ways to strengthen our inclusive culture.

A place where we all matter. Epiroc’s diversity approach is holistic, and our goal is to continue attracting, developing and retaining talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives.

Employment at Epiroc is “at-will,” which means that either you or the company can terminate the employment relationship at any time, with or without prior notice, and for any reason not prohibited by statute, in accordance with state and federal guidelines. All employment is continued on that basis. No supervisor, manager or executive of the company, other than the General Manager in a signed writing, has any authority to alter the foregoing. Signature of this document serves as acknowledgment of receipt and does not create a contract of employment.

Epiroc is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

United. Inspired. Performance unites us, Innovation inspires us, and commitment drives us to keep moving forward. In the 150 countries where you can find Epiroc, we encourage our employees to take ownership of their own development and careers with the support of their leaders. We are committed to giving you every opportunity to succeed in a culture of innovation, diversity, and collaboration, combined with a caring atmosphere.

Diversity and sustainability are key to growing fresh and innovative ideas and solutions for our customers. Epiroc is a leading manufacturer for the mining and infrastructure industries. Learn more at Epiroc.com.