Senior Payroll Specialist

About us. Epiroc is a global productivity partner for mining & construction customers and accelerates the transformation toward a sustainable society. With ground-breaking technology, we develop and provide innovative and safe equipment, such as drill rigs, rock excavation and construction equipment and tools for surface and underground applications. We also offer world-class service and other aftermarket support as well as solutions for automation, digitalization and electrification. Our global headquarters is based in Stockholm, Sweden and we have around 18,000 passionate employees supporting and collaborating with customers in over 150 countries around the world. Learn more at epirocgroup.com.

We succeed in our core business because we are passionate innovators with courage to change. With collaboration and mutual confidence, teams and individuals trust and support each other’s abilities to offer solutions. Together, we lead the way to make mining and construction more sustainable.

Epiroc offers rewarding experiences and professional growth opportunities. Recognition for your hard work includes:

• Benefits eligibility begins the 1st of the month after start date 
• Health care eligibility - including medical, dental, vision, prescription and telemedicine 
• Wellness program 
• Employee discounts 
• Short and long-term disability insurance 
• Life and AD&D insurance 
• Flexible Spending Accounts (FSAs) and Health Savings Account (HSA) 
• Employee Assistance Program 
• 401(k) plan 
• Direct deposit 
• Tuition reimbursement program 
• Paid Vacation 
• Paid Sick Time

Join Our Team as a Senior Payroll Specialist at Epiroc!

Based in the Regional Center of Excellence (RCoE) for Human Resources, a shared services organization providing HR, Payroll and Talent Acquisition support for US and Canadian operations, this role will serve as a Senior Level Payroll Specialist and Independent Contributor within a small and fast paced payroll and HR Administration Team providing support to US based employee populations.

Working in Garland Texas (Hybrid), you will work within a team of 5-6 Payroll/ HRIS Administrative members supporting biweekly payrolls for entities located in the Americas.  Supporting an employee population of approximately 2000 in the US. This team has ownership of the management and support of the payroll and time and attendance system, including close partnership with the payroll vendor, Dayforce (former Ceridian) to ensure delivery performance and compliance.

Possessing deep payroll experience, you have successfully worked within global Payroll team in the growing US organization. Understanding that payroll is the heart of the company – and those that you provide service to, the employee population, your cherished customer.

Core Responsibilities/ Expectations:

Payroll Administration

• Laise with the Payroll Manager, HR Business Partners, Finance and Tax to process biweekly payroll for hourly and salaried employees.
• Validate payroll data including earnings, deductions, taxes, garnishments, benefit deductions and prevailing wage.
• Process payroll adjustments, retroactive pay, off-cycle payrolls, stock options, and tax adjustments as needed.
• Support payroll reconciliations, quarter-end, and year-end activities, including W-2 processing.
• Maintain accurate payroll records and employee data.
• Process profile setup and payments for international employees with Expatriate and Local Plus status, including currency conversions and gross-up pay.
• Act as the subject matter expert (SME) to investigate and resolve escalated payroll errors, tax notices, and agency inquiries

Systems Administration

• Maintain employee payroll data in Dayforce and SuccessFactors.
• Complete secondary steps in employee lifecycle transactions, including hires, transfers, promotions, compensation changes, leaves of absence, and terminations.
• Monitor timekeeping records, pay policies, and payroll interfaces.
• Work on system testing, upgrades, and troubleshooting in coordination with the Payroll Manager.  Open tickets with Dayforce as issues, or new programming requests arise and see projects to completion. 

Compliance & Reporting

• Ensure compliance with federal, state, and local payroll regulations, subject matter expert.
• Support with tax reporting, payroll-related inquiries.
• Support with audits, including payroll, 401k, Worker’s Compensation, Government agency audits.
• Prepare payroll reports, reconciliations, and supporting documentation.
• Maintain payroll procedures and audit records.
• Complete prevailing wage weekly reporting.

Employee Support

• Serve as a primary contact for employee payroll questions.  Support escalation tickets as a lead subject matter expert within the team.
• Research and resolve payroll issues promptly and professionally.
• Provide guidance regarding payroll policies, taxes, deductions, and timekeeping practices.

You Bring:

• Expertise in payroll principles, practices, regulations and procedures in US
• Knowledge of applicable federal, state and local payroll and related tax regulations, legislation and guidelines including, but not limited to writs of garnishment, child support, levies, subpoenas, non-resident aliens.

• • Minimum of 3-7 years of progressive U.S. multi-state payroll processing experience required.
  • Experience with Dayforce Payroll and Workforce Management.
  • Experience with SAP SuccessFactors or another HRIS preferred.
  • Strong knowledge of payroll taxes, wage and hour laws, garnishments, and deductions.
  • Advanced Microsoft Excel skills.
  • Maintains a current Certified Payroll Professional (CPP) certification or Fundamental Payroll Certification (FPC) through the American Payroll Association, or currently working towards obtaining.
  • Bachelor’s degree in Accounting, Finance, Human Resources or related work experience, preferred. 

• Knowledge of working with Expatriate and international assignment employees and reporting of earnings through payroll system (e.g., shadow payrolls)
• Strong communication skills and ability to interact positively and effectively with all company departments, with other colleagues and third parties
• Good organizational and analytical skills; ability to multi-task, problem-solve, and meet deadlines Strong continuous improvement mindset
• A positive attitude

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Employees are held accountable for all duties of the job.