General Affair Staff

Main Accountabilities : 

1.    Administrative Support
Document Management: Handle documentation related to compliance records. 
Ensure all documents are organized, up-to-date, and readily accessible.
Data Entry and Record-Keeping: Accurately enter and maintain records
Reporting: Generate regular reports on consumable usage, management review.

2.    Coordination and Communication
Internal Communication: Act as the communication hub between departments, Relay messages, organize meetings, and follow up on action items.
External Communication: Liaise with vendors, suppliers, and customers to schedule services, manage orders, and handle inquiries.

3.    Financial and Inventory Support
Inventory Management: Track supplies, ensuring that essential equipment parts are stocked and available. Notify purchasing when reorder points are reached.
Budget Tracking: Monitor budget allocations for administrative and operational expenditures.

4.    Support to Management and Staff
Calendar and Travel Management: Arrange meetings, travel, and accommodation for management and technical teams.
Training and Onboarding Support: Help new employees onboard by preparing necessary documentation, providing them with required safety materials, and coordinating initial training.
General Administrative Tasks: Handle general office tasks like ordering supplies, answering phones, and maintaining a clean, organized office environment.

5.    Continuous Improvement
Process Optimization: Identify areas where administrative processes can be streamlined or improved for greater efficiency.
Data Analysis for Operations: Assist management by compiling data and metrics that support decision-making on equipment utilization, maintenance frequency, and downtime reduction.

Requirements: 

• Diploma or Bachelor’s degree in Management, Business Administration, or related field
• Minimum 1–2 years experience in General Affairs, Office Administration, or related role
• Good communication skills (written and verbal)
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Detail-oriented, well-organized, and able to multitask
• Able to work independently and in a team
• Strong safety mindset and committed to maintaining a safe working environment
• Understands basic HSE principles and company safety procedures

Placement : Jakarta