Payroll & HR Admin Specialist

Key Responsibilities

• Manage the end-to-end payroll and HR administration processes, ensuring accuracy, compliance, and efficiency aligned with labor laws and company policies.
• Serve as the primary liaison for external providers, including payroll, Time & Attendance (T&A) partners, relocation services, tax, and pension providers, to guarantee seamless service delivery.
• Oversee master data management and compliance with all legal reporting requirements to maintain data integrity and regulatory adherence.
• Administer regional and local HR and payroll systems such as SuccessFactors and others, including system setup, integration, and execution of major updates or changes in collaboration with vendors.
• Lead projects focused on digitalization, automation, and continuous improvement of HR processes leveraging AI, data analytics, and agile methodologies.
• Develop, deliver, and oversee training materials and sessions related to payroll and HR administration for employees and management.
• Provide expert-level support as a second or third line resource for payroll and HR inquiries, including acting as backup to Payroll & HR Analysts and Administrators.
• Champion data-driven, evidence-based HR practices and promote a future-oriented work culture that embraces innovation and efficiency.
• Collaborate extensively across local, regional, and global HR teams, embodying the OneHR philosophy to foster unified, effective HR operations.
• Contribute actively to the continual enhancement of the HR Excellence model within the region by engaging in process evaluations and improvements.

Required Competences, Skills, and Experience

• Bachelor's degree in Human Resources Management, Business Administration, or a closely related field.
• A minimum of five years’ proven experience working in payroll or HR administration roles, demonstrating a strong track record.
• Solid understanding of payroll processes, compensation & benefits, accounting principles, and labor laws relevant to the region.
• Hands-on experience with cloud-based HR systems such as SuccessFactors, ServiceNow, or similar platforms for payroll, T&A, and HR administration.
• Proficiency in Microsoft Office suite and familiarity with agile project management methods.
• Experience in the digitalization and automation of HR tools and workflows, with a mindset geared towards innovative technology usage including AI applications.
• Fluency in English is essential; proficiency in at least one other key regional language is highly desirable, with additional languages considered a plus.
• Strong analytical capabilities to leverage data and insights for continuous improvement and informed decision-making.

Behaviors and Personal Attributes

• Strong Business Mindset: Align HR activities with organizational goals to create measurable impact.
• Relationship Builder: Establish and maintain trustful relationships with stakeholders at all levels.
• Proactive Approach: Take initiative to identify challenges early and implement effective solutions.
• Integrity: Manage confidential information with the utmost professionalism and ethical standards.
• Influential Communication: Confidently engage others with clarity and respect in all interactions.
• Agile Mindset: Adapt swiftly to changes and maintain enthusiasm amid fast-moving environments.
• Innovative Thinking: Embrace continuous improvement and challenge established solutions constructively.
• Analytical and Insight-driven: Utilize data and digital tools, including AI, to support strategic decisions.
• Engaging Collaboration: Foster teamwork that encourages open dialogue and quality outcomes.

Why Join Epiroc?

At Epiroc, we pride ourselves on being a global leader with a strong and inclusive culture that prioritizes safety, health, talent development, and diversity. Our collaborative team in Indonesia serves as an essential support to our people and customers. By joining us, you gain access to diverse career opportunities both regionally and across our global Group, with a commitment to professional growth and a supportive work environment where your contributions have a meaningful impact.

Work Environment and Additional Information

This is a full-time, regular employee position located onsite in Jakarta. You will be part of a vibrant HR team operating within a Regional Center of Excellence that values innovation, quality, and continuous development. The role demands close collaboration with multiple internal stakeholders and external service providers, sharp attention to detail, and a proactive approach to process optimization.