Travel, Entertainment & Credit Card Administrator

United. Inspired. Performance unites us, innovation inspires us, and commitment drives us to keep moving forward.

About us: Epiroc is a global productivity partner for mining & construction customers and accelerates the transformation toward a sustainable society. With ground-breaking technology, we develop and provide innovative and safe equipment, such as drill rigs, rock excavation and construction equipment and tools for surface and underground applications. We also offer world-class service and other aftermarket support as well as solutions for automation, digitalization and electrification. Our global headquarters is based in Örebro, Sweden and we have around 18,000 passionate employees supporting and collaborating with customers in over 150 countries around the world.

The Role

We are looking for a Travel, Entertainment & Credit Card Administrator to support Epiroc's North America operations (U.S. and Canada) from our Regional Center of Excellence (RCoE).

This role is responsible for administering travel and expense programs, supporting the corporate credit card program, ensuring policy compliance, providing employee support, and driving process efficiency across the region.

Key Responsibilities

• Administer and maintain the company's travel and expense management platform.
• Manage the corporate credit card program, including card issuance, changes, and cancellations.
• Provide guidance and support to employees regarding travel, expenses, and credit card policies.
• Monitor transactions and activities to ensure compliance with company policies and internal controls.
• Investigate and resolve travel, expense, and credit card-related issues.
• Coordinate with Finance, HR, Procurement, and external vendors to ensure smooth operations.
• Support audits and maintain appropriate documentation and records.
• Manage user access, onboarding, and offboarding activities within travel and expense systems.
• Generate reports and analyze data to identify trends, compliance gaps, and cost-saving opportunities.
• Contribute to the continuous improvement of travel, expense, and credit card processes.

Required Qualifications

• Bachelor's degree in Business Administration, Finance, Accounting, or a related field.
• 3–5 years of experience in travel management, expense administration, finance, accounting, or related administrative functions.
• Experience working with travel and expense management systems (e.g., Navan, Concur, or similar platforms).
• Strong analytical skills and proficiency in Microsoft Excel.
• Experience working with cross-functional stakeholders and external vendors.
• Advanced to fluent English, both written and spoken.
• Ability to manage multiple priorities while maintaining strong attention to detail.

Preferred Qualifications

• Knowledge of corporate travel, entertainment, and credit card programs.
• Experience with ERP or accounting systems.
• Understanding of compliance, internal controls, and audit processes.
• Experience supporting employees across multiple locations or countries.

Success Profile

The ideal candidate is:

• Customer-oriented and service-minded.
• Organized, proactive, and detail-oriented.
• Comfortable working independently in a remote and international environment.
• Strong communicator with the ability to interact professionally with employees and leaders across the U.S. and Canada.
• Capable of handling confidential information with integrity and discretion.

It all starts with people. The world needs metals and minerals for the energy transition and our cities and infrastructure must be developed to serve a growing population. To succeed, we need to speed up the shift towards more sustainable mining and construction industries.

We at Epiroc accelerate this transformation, together with customers and business partners in more than 150 countries, by developing and providing innovative and safe equipment, digital solutions, and aftermarket support.

All new thinkers are welcome. We are looking for those who want to develop, grow, and dare to think new. In Epiroc we attract, develop, and retain diverse talent valuing authenticity and unique perspectives, driving our spirit of innovation.

We foster an inclusive culture where diversity isn't just a goal but a part of our values and way of working. This is how we do business for a sustainable future.  Learn more at www.epiroc.com