Contract Specialist

United. Inspired. Performance unites us, innovation inspires us, and commitment drives us to keep moving forward.

All new thinkers are welcome. We are looking for candidates who want to develop, grow, and dare to think new. Innovation is an important part of our DNA. If you appreciate an environment where you get to think new and constantly evolve, you will thrive here.

About us. Epiroc is a global productivity partner for mining & construction customers and accelerates the transformation toward a sustainable society. With ground-breaking technology, we develop and provide innovative and safe equipment, such as drill rigs, rock excavation and construction equipment and tools for surface and underground applications. We also offer world-class service and other aftermarket support as well as solutions for automation, digitalization and electrification. Our global headquarters is based in Stockholm, Sweden and we have around 18,000 passionate employees supporting and collaborating with customers in over 150 countries around the world. Learn more at epirocgroup.com.

We succeed in our core business because we are passionate innovators with courage to change. With collaboration and mutual confidence, teams and individuals trust and support each other’s abilities to offer solutions. Together, we lead the way to make mining and construction more sustainable.

Epiroc offers rewarding experiences and professional growth opportunities. Recognition for your hard work includes:

• Competitive wages and annual employee bonus and incentives as applicable to certain positions.
• Family-friendly benefits package.
• Company matching group retirement savings plan.
• Paid vacation and sick time.
• Fleet vehicles and travel allowances.
• Support for relocations.
• Employee perks and discounts.
• Trades apprenticeships.
• Support for growth, training and education.
• Progressive flexible work arrangements as applicable to certain positions.
• Employee social engagement activities and Company-sponsored events including fundraising, family, and community involvement.
• Sustainable employment and growth.

Join Our Team as a Contract Specialist at Epiroc!

The Contract Specialist is detail oriented and responsible for negotiating, establishing, and administering contractual arrangements for the sale of parts and services.

Work Type: Hybrid

Responsibilities:

• Evaluates or monitors contractor performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations.
• Analyzes price proposals, financial reports, and other data to determine reasonableness of prices; reviews and interprets contract provisions to achieve cost efficiencies and reductions where feasible.
• Serves as a primary liaison with contracting representatives to ensure compliance with contract specifications and resolution of problems and issues, as they arise; arbitrates claims or complaints occurring in performance of contracts.
• Continually monitors and evaluates contractor performance against contract specifications and recommends appropriate remedial action as necessary.
• May assist and/or provide input into the formulation, development, and/or revision of operating policies, procedures, and strategies for the organization, as appropriate.
• Prepare contractual agreements using current research methods and a knowledge of a customer's needs and ability to fulfill its requirements
• Collaborate with a legal team and Parts and Service Team
• Ensure that the terms of contractual agreements written in language that is legally binding and in accordance with Company policies.
• Assist customers to fulfill the terms of or to terminate contracts on mutually amicable terms
• Review contract terms and conditions to verify that they are in compliance with company policies 
• Clearly explain contract terminology to customers and other interested parties in simple, everyday language
• Self-monitor progress according to the schedule of completion to submit drafts and documents in a timely manner
• Proofread, edit, and fact-check legal documents for accuracy.
• Prepare business cases and cost analysis reports
• Perform special studies and carry out special assignments, as required by his/her supervisor.
• Prepare financial reports, develop, and analyze KPI reports related to contracts. 
• Comply with the organization’s people management, environmental, health & safety, recycling, sustainability efforts and quality assurance policies and standards.
• Assist in providing/developing processes and training.
• Assist in management and control of WIP
• Assist in vacation planning, team coverage
• Performs miscellaneous job-related duties as assigned.

Knowledge/Education:

• 2+ years of legal or paralegal experience, preferably working directly with contract law
• Valid ‘G’ Driver’s License
• A good working knowledge of BPCS(AS400), SAP, M3, E-Commerce (Shop On Line), DocMine, Microsoft Office and Outlook, BI, IQ.
• Fluency in English and French (oral & written).
• Bachelor's degree or higher in business administration, economics, finance or law
• Knowledge of current and legally-binding contractual language and terminology
• Knowledge of negotiation best practices, both in-person and in written form.

Skills and Abilities:

• Strong interpersonal and communication skills.
• Ability to resolve customer complaints and concerns.
• Knowledge of contract documents and specifications.
• Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
• Ability to analyze and solve problems.
• Knowledge of procurement rules and regulations.
• Ability to make administrative/procedural decisions and judgments.
• Good organization skills and the ability to multitask on several projects simultaneously
• Creative cost analysis skills.
• Knowledge of costing and pricing methodology.
• Skill in the negotiation and establishment of contractual arrangements for goods and services.
• Proficient with Microsoft Office - specifically Excel and PowerPoint
• Computer literate, including effective working skills of MS Office, Business Intelligence, Outlook, SAP, AS400, M3….
• Strong analytical skills
• Ability to identify, analyze, and suggest solutions for problems, customer complaints, and customer concerns
• Clear adherence to company policies and procurement rules and regulations
• Work cooperatively and positively with all departments in a spirit of teamwork to address problem areas and stimulate aftermarket sales.
• Foster practices within the company that is consistent with its values and beliefs. Share knowledge with colleagues and actively work to raise the competence level of our aftermarket group. Strive for unity and trust within the group and expect to produce results before receiving rewards.
• Act on behalf of peer group members in their absence as and when called upon to do so either by design or circumstance. 
• Manage in the best interest of the company, those assets entrusted to you, these may include but are not limited to, tools, computers, software, phones, faxes and products. 
• Able to work well under pressure
• Able to meet deadlines
• Mechanical background or experience working with parts and parts books.
• Technical background, in equipment assembly, reading drawings or prints is a definite asset.
• Ability to Travel if/as required

Expected compensation range: $95,000 - $100,000

Join us, and be part of a diverse, electrifying, innovative and highly collaborative team! An inclusive workplace that allows people to thrive. Inclusion is foundational for our Epiroc culture. We want all our people to have a strong sense of belonging. As we work in diverse teams across geographies, cultures, and professional areas, inclusive behaviour is something we expect from ourselves and each other. We are continually looking for ways to strengthen our inclusive culture.

A place where we all matter. Epiroc’s diversity approach is holistic, and our goal is to continue attracting, developing and retaining talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives.

We believe all persons are entitled to equal opportunity. We encourage applications from all qualified persons, including women, visible minorities, Indigenous Peoples, and persons with disabilities. We also welcome applications from non-Canadians who are eligible to work in Canada.

We want you to take part in our journey. Accommodations are always available on request for candidates taking part in all aspects of the selection process. If contacted regarding your application, please advise your Human Resources representative should you require accommodation to attend an interview or participate in the selection process.

How to apply? All candidates must submit a cover letter and resume outlining how their experience and training meet the basic requirements listed above. Qualified candidates must be eligible to work in Canada and can apply online at epiroc.com/en-ca/epiroc-careers. We thank all applicants, however, please keep in mind that only those who qualify for an interview will be contacted.

United. Inspired. Performance unites us, Innovation inspires us, and commitment drives us to keep moving forward. In the 150 countries where you can find Epiroc, we encourage our employees to take ownership of their own development and careers with the support of their leaders. We are committed to giving you every opportunity to succeed in a culture of innovation, diversity, and collaboration, combined with a caring atmosphere.

Diversity and sustainability are key to growing fresh and innovative ideas and solutions for our customers. Epiroc is a leading manufacturer for the mining and infrastructure industries. Learn more at http://www.epiroc.com.