Junior IT Purchasing Administrator

Job description

As an IT Purchasing Administrator, the primary responsibility will be to manage and coordinate the procurement of hardware, software, and other IT related products and services for Epiroc customers. IT Purchasing Administrator will work closely with internal stakeholders, vendors, and suppliers to ensure timely and cost-effective acquisition of IT resources, while maintaining high quality and adherence to organizational standards. The IT Purchasing Administrator will also be working closely within the End User Support Organization and for day-to-day operational duties will report to the IT Purchasing Manager.

Mission

• Support customers and IT functions with IT Purchasing activities
• Help to standardize IT purchasing processes
• Collaborate within the global IT organization to ensure that customer needs are fulfilled

Operational purchasing tasks

• Coordinate the acquisition of hardware and software based on customer needs
• Asking for quotations, raising purchase orders, placing the orders and follow up on deliveries
• Properly escalate to IT Purchasing Manager and Regional End User Support Manager according to the impact, severity and urgency.
• Participate in IT Purchasing related trainings
• Handle invoice investigation for invoices with purchase orders (PO)
• Actively communicate with customers, IT organization and suppliers

General purchase admin support

• Advise customers on Epiroc IT standards and best practices according to The Epiroc Way
• Track and keep updated documentation about internal IT purchasing procedures
• Ad-hoc sourcing activities (support supplier selection for IT accessories) in collaboration with Global IT Sourcing Team
• Manage and participate in projects as assigned
• Reports on demand
• Other duties and responsibilities as assigned
• Travel internationally when required

Experience requirements

• Minimum 2 year working experience within administrative roles preferably in purchasing or logistics
• IT Technical background or interest and an ability to stay tuned with recent technologies
• Ability to work independently and work in a fast-paced environment with several different tasks
• Well organized and able to operate independently in line with local and global guidelines
• Customer and details-oriented person
• Hands-on experience in dealing with IT vendors and suppliers is an asset
• Be familiar with the business processes and vendor management methodology, including vendor coordination, follow ups, vendor interactions, and communications.

Knowledge / Educational requirements

• High school degree or equivalent work experience
• Fluency in English (oral and written is a must). Other languages are a plus

Personality

• Communicative
• Analytical and administration skills
• Team collaborative
• Creative and proactive thinking
• Efficient in time management