Finance Specialist

Department: Administration

Title: Finance Specialist

Edition: а

• Place in the organization

• Reporting to Sales and Marketing Manager N. Macedonia;
• Functional reporting to Epiroc Bulgaria and North Macedonia Business Controller.
  
  

• Job Position Mission

• To support Epiroc business through efficient administration.
• To stabilize Finance setup in North Macedonia and Bulgaria.
• Further to support business controlling in Serbia and in the remaining part of the region.
• Help to avoid one person dependency with the available resource capacity and especially shared knowledge across the region.
• Talent pool.

• Responsibilities and objectives

Finance Administration:

• Help to administrate finance and reporting flow for Epiroc North Macedonia under coordination of business controller.
• Manage internal and external finance related queries, main contact person for KPMG North Macedonia as well Center of Excellence in Prague.
• Support business controller in local finance and accounting tasks not in scope of Regional Centre of Excellence in Prague, eg.:

PtP:

• scanning and invoice archiving, PDF copy for bank transfer, improving invoice workflow (direct sent to CoE Prague).
• internal/external invoice related queries (coding, cost split etc.).

AtR:

• GL Journal supportive documentation, xls.
• Simple trend analysis and corrective journal proposals under BC supervision.

O2C:

• Reminders (email, phone, SAP dunning) based on BC instructions.
• AR aging reports.

Others:

• TE support
• Fixed asset register
• Reporting/Finance controlling:
• Group reporting preparation and support
• Inventory follow up
• Statutory bridge, reconciliation and queries with KPMG North Macedonia
• Participate and support for Statutory setup conversion for Bulgaria

Office administration :

• Answer general phone inquiries, direct phone inquiries to the appropriate staff members and reply to general information requests with the accurate information;
• Carrying out administrative support (travel, booking, photocopying and facsimile, organizing meeting rooms, support of visitors);
• Communicate changes in the company data / details, internally and to the 3rd parties;
• Maintain electronic and hard copy files using proper procedures;
• Car fleet management and administration
• IMS maintenance and support
• SHEQ agenda related to office/warehouse and employees, e.g. fire regulation, labour safety etc.

YUG  Credit Controlling activities:

• New customer account set up in SAP - FACT tool (ZMDM_FACT) and customer master data maintenance (XD02)
• Support for Centre of Excellence in matter of identification customer payments
• Sales Orders release customer block / unblock
• Weekly receivables report distribution to YUG sales team
• Dunning process. Reminder letters distribution through SAP worklist (UDM_SUPRVISOR)

• Experience requirements

• 3-5 years working experience, preferably within the Finance/Accounting field.

• Knowledge

• Solid accounting and Finance knowledge
• Solid PC skills, especially MS Office programs, SAP advantage
• Very good knowledge of spoken and written English, fluent Macedonian language

• Educational requirements

• Economic/ Business University

• Personality requirements

• Ability and willingness to learn new things.
• Open minded.
• Multi-tasking within different processes, cooperation with broad international team across multiple legal entities.
• Willingness to travel from time to time.
• Flexibility, there might be periods (reporting) requiring extra efforts, with compensation later on.
• Willingness to growth.